Volunteer Opportunities

Interested in volunteering at Tuxes & Tails 2010? Here are some possible committees:

AUCTION DISPLAY - This committee is responsible for creating displays for all live and silent auction items/packages.  This committee works now through the night of the event.  (10-15 volunteers)

AUCTION ITEM DONATION PICK UP - This committee is responsible for picking up auction and display items that cannot be delivered by donors or solicitors, as well as picking up items.  Committee members need reliable transportation (preferably large vehicles, although not a necessity).This committee works now through the day of the auction. (6 volunteers)

CATALOGUE - This committee is responsible for catalogue preparation, which includes writing auction item descriptions, assist in packaging items, and proofing text. This committee works from now through April.  (5 volunteers)

CLEAN-UP - Calling all night owls! This committee is responsible for clean up after the event and moving display items back to the secure room at the hotel. Clean up begins around 9:00 pm until approximately midnight on day of event. This is a great opportunity for a group.  (6-8 volunteers)

DATA INPUT - This committee inputs catalogue information into the auction database, assists in packaging items and producing gift certificates. This committee works from now through May. (5 volunteers)

EVENT ASSISTANT - This position entails a few hours prior to the event to get to know all of the details and working the day of the event to assist the special events manager.

INVENTORY (Pack-up and move-in) - This committee is verifying and organizing auction items, including organizing volunteers to pack-up items to go down to the Sheraton Seattle Hotel and moving items onto the venue floor.  (10-14 volunteers day before and/or day of auction)

LIVE AUCTION FLOOR CREW - This committee is responsible for making sure the live auction runs smoothly and efficiently for the guests. Work is performed the day of the event.  (25 volunteers)

OFFICE ASSISTANT - This position will include working in the office and helping with data input, phone calls and organizing.

PROCUREMENT TEAM - This team contacts businesses and individual through face-to-face contact, mass mailings, email, etc. to request donations for the auction.  Team Procurement is always in session.  Some volunteers on the team work on a few items, some work a few months in a concentrated effort, others work all year long.  (Unlimited number of volunteers)

RAFFLE SALES - This committee is responsible for selling raffle tickets before and during the event, and tracking ticket sales. The raffle committee starts selling tickets now and works until 9pm the night of the event.  (15 volunteers)

REGISTRATION - This committee is responsible for assembling auction packets on two or three nights during the week before the event, registering guests on the night of the event and filing paperwork during the auction. (25 volunteers)

SILENT AUCTION FLOOR CREW - This committee is responsible for monitoring auction and display items before, during and after the event. Committee members will be working with off-duty police, monitoring ballroom doors and insuring that the silent auction items are secure. This committee is also responsible for working with closing bid sections, providing winning bid information to cashiers and distributing bid sheets to winners. This committee is also responsible for packing up items as the silent auction ends.