For the past 25 years, more than 200 volunteers have generously donated their time, energy, and hearts to help make Tuxes & Tails a magical night. This event is truly a success because of the efforts of so many people!
To become a Tuxes & Tails volunteer, you must be 18 and attend an HS101 new volunteer orientation. To get started, visit the volunteer page on our website.
Please contact our Volunteer Manager at [email protected] or call 425-649-7557.
AUCTION ITEM ORGANIZATION & DISPLAYS:
1.Help create 1-page auction displays using online software and following up with companies who donated for images and other items to help sell their product.This committee starts approximately March through the night of the event.
2. Help assemble auction items into their assigned packages the week of Tuxes. This organizational group will help to box up and label packages so the day of the event it is clear what items go where.
AUCTION DISPLAY — This committee is responsible for setting up the silent auction displays for all live and silent auction items/packages per the catalog order. You'll follow the lead of a SHS staff person to ensure all items are accounted for on the tables, that items are in order, and properly displayed.
(5 volunteers needed on the day of the event, 11 a.m. – 1 p.m. or when completed)
AUCTION ITEM DONATION PICK UP — This committee is responsible for picking up auction and display items that cannot be delivered by donors or solicitors, as well as helping to return any display items following the event. Committee members need reliable transportation (preferably large vehicles, although not a necessity). This committee works now through the day of the auction.
(6 volunteers, ongoing prior to the auction)
AFTER PARTY CLEAN-UP (2 options) —
Option 1: This committee is responsible for sorting display items, helping to take down decorations, clean up after the event and moving display items back to a secure room at the hotel. Clean up begins around 9:00 p.m. until approximately 10:30 p.m. on the night of event. This is a great opportunity for a group.
Option 2: Sunday morning after the event, helping to load items from the hotel into a Seattle Humane vehicle to be taken back to the shelter following the event approximately 11:30 a.m. until 12:30 a.m.
MOVERS (item pickup and and move-in) — This committee is moving and organizing auction items into vehicles to go down to the Hyatt Hotel and moving items onto the venue floor. Must be able to lift 25 lbs.
(10 volunteers on Friday, May 8)
LIVE AUCTION SPOTTERS — You are responsible for making sure the live auction runs smoothly and efficiently for the guests. Help answer guest questions about auction, flag auctioneer when someone is bidding, etc. Work is performed the night of the event.
(25 volunteers, 6:00 p.m. – 10:30 p.m.)
LIVE AUCTION RECORDER — Record winning bidder numbers and winning bid amounts to be run out to check out. You must be detailed and be able to work quickly in a dimly lit area.
(2-3 volunteers, 6:00 p.m. - 10:30 p.m.)
LIVE AUCTION RUNNERS — You will take winning bidder numbers and bid amounts to the check out booth. This will ensure items get charged to proper guests.
(25 volunteers, 6:00 p.m. – 10:30 p.m.)
SILENT AUCTION FLOOR CREW — This committee is responsible for monitoring auction and display items before, during and after the event. Committee members will be working with your committee chair monitoring ballroom doors and insuring that the silent auction items are secure. This committee is also responsible for working with closing bid sections, providing winning bid information to cashiers and distributing bid sheets to winners. This committee is also responsible for packing up items and cleaning up as the silent auction ends.
(up to 25 volunteers, 4:30 p.m. - 10:30 p.m.)
PROCUREMENT TEAM — This team contacts businesses and individual through face-to-face contact, mailings, email, etc. to request donations for the auction. Team Procurement is always in session. Some volunteers on the team work on a few items, some work a few months in a concentrated effort, others work all year long.
(Unlimited number of volunteers)
RAFFLE TICKET SALES — This committee is responsible for selling raffle tickets during the event, and tracking ticket sales. The raffle committee starts selling tickets at the event and works until 9 p.m. the night of.
(20 volunteers, 4:30 p.m. - 9:00 p.m.)
REGISTRATION — This committee is responsible for registering guests on the night of the event and filing paperwork during the auction.
(8 volunteers, approx. 4:00 p.m. – 7:30 p.m.)
CLOSE OUT — This committee is responsible for assisting guests the night of the event after the auction is over to assist guests with item pick up, take payments, and runners to grab silent auction items from the tables for guests. This group typically works later in the event.
(10 volunteers, approx. 7:00 p.m. – 10:30 p.m.)
TABLING VOLUNTEERS — Volunteers are needed to staff various tables needed during silent auction such as Wine Pull.
(8 volunteers, 4:00 p.m. – 7:30 p.m.)